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How to prepare I-9

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About I-9

I-9 is a form used by employers in the United States to verify the identity and employment authorization of individuals hired for employment. Here is some relevant content about I-9: 1. Introduction to the Form I-9: Understand the purpose of the Form I-9 and its significance in the hiring process. Learn how it ensures compliance with U.S. immigration laws and helps employers prevent the hiring of unauthorized workers. 2. Why is the Form I-9 important for employers? Discover the legal and business reasons why employers need to properly complete and retain Form I-9 for each employee. Learn about the penalties associated with non-compliance and the potential risks for employers. 3. Step-by-step guide for completing Form I-9: Get a detailed walkthrough of the different sections of the Form I-9, including instructions for completing each field accurately. Understand the documents that employees can present to establish their identity and employment authorization. 4. Common mistakes to avoid when completing Form I-9: Learn about the most common errors employers make when filling out the Form I-9 and how to avoid them. This can help prevent unnecessary delays, audits, or penalties. 5. Retention and storage requirements for Form I-9: Understand the rules and regulations regarding the retention and storage of Form I-9. Learn how long employers must retain completed forms, how to maintain confidentiality, and what to do when an employee's documentation expires. 6. Audits and inspections: Learn about the possibility of being audited by immigration authorities and what they look for during inspections. Discover how to prepare for an audit, what documents to keep on file, and how to correct any errors that may be found during the process. 7. E-Verify and its connection to Form I-9: Explore the voluntary, internet-based program called E-Verify, which allows employers to crosscheck an employee's information with government databases to determine work eligibility. Understand the advantages and disadvantages of using E-Verify in conjunction with Form I-9. 8. Remote hiring and virtual verification: Understand the temporary provisions introduced by the U.S. Department of Homeland Security due to the COVID-19 pandemic. Find out how employers can verify the identity and employment authorization of remote hires without physically inspecting their documents. 9. Form I-9 resources and updates: Access valuable online resources, tools, and official government websites where employers can find the latest updates, instructions, and forms related to the Form I-9 process. Stay informed about any policy changes or updates that may affect your compliance. 10. Best practices for I-9 compliance: Discover a set of recommended best practices to ensure ongoing compliance with Form I-9 requirements. These practices include regular internal audits, training programs, and establishing a culture of compliance within your organization. Remember, while this content provides a general understanding of Form I-9, it should not be considered legal advice. It's important to consult with an attorney or immigration expert for specific guidance regarding your unique circumstances.

What Is Blank Fillable I9?

Employment Eligibility Verification, better known as the I-9, is a document provided by U.S. Citizenship and Immigration Services. 

A good reason for filling out this sample is to see worker’s documents and finally make sure that the person has permission to work in the USA. 

The list of required docs is included on the last page. If you use volunteers or contractual services, you don’t need to complete it.

If the employee has problems with understanding English, it’s better to use the services of a translator or preparer and indicate this in the appropriate box.

There are various versions of this sample accessible on the Internet and many of them are not valid anymore. Pay no attention to the date in the right top corner. You should find the revision date located in the bottom left-hand corner and check it.

This document was prepared by hand for many years (since its introduction in 1987) and in 2004, people could finally fill it electronically. And we have made the completion of a new I-9 form 2023 even more convenient. 

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Who Completes the Form I-9?

The main purpose of this document is the legalness of employment verification. Every person who works in the United States must fill out this blank together with an employer. An employee fills in Section 1 on the first day of hiring and a company completes Section 2 during the first three days of the employee’s work.

Template Completion Frequency

This document must be completed once when hiring US citizens or people who have permanent permission for living in the USA, excluding cases that occur after more than a year break of employment. Workers from other countries should fill in the form every time their documents expire and are renewed.

Penalties for Noncompliance

You should not underethe importance of the proper completion of this doc. The I-9 noncompliance provides penalties. A person who gives false information must pay fines or can be imprisoned. Hiring an unauthorized worker can be fined from $250 to $5,500 per employee.

How to Complete the 2023 I-9 Form Online

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Decrease the possibility of errors preparing forms digitally

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Video instructions and help with filling out and completing I-9

Instructions and Help about I-9

How to Fill Out Form I-9 Hi everyone, .